ACCOUNTING COORDINATOR

SUMMARY

VenuWorks of Cedar Rapids is seeking immediately a professional for the position of Accounting Coordinator. This full time hourly position will perform a variety of daily and monthly financial accounting duties for the five managed business units including the Alliant Energy PowerHouse, the Paramount Theatre, the ImOn Ice Arena, the McGrath Amphitheatre and the Cedar Rapids Tourism Office. VenuWorks operates in a dynamic environment in hosting premier national entertainment in these venues, and this position may be required to work certain events taking place in the evenings and on weekends.

This position will primarily perform accounts payable and receivable functions, manage banking duties including recording deposits and cash transactions, process payroll, prepare and post journal entries and assist the Director of Finance with monthly financial reporting. The Accounting Coordinator may also be asked perform financial settlement functions at concerts.

Benefits, 401K retirement plan and insurance offered. Salary will be based upon work experience and education.

ESSENTIAL DUTIES AND RESPONSIBILITIES

AP/AR: Perform all Accounts Payable functions including processing check requests on a regular basis; accurately review, code, and process vendor invoices; review and reconcile invoice discrepancies; address and respond to vendor inquiries; produce annual 1099 forms. Reconcile A/R ledger monthly and create invoices as needed. Initiate collections conversations with appropriate department, management, or customer regarding past-due accounts.
BANKING: Ensure all deposits and disbursements are posted accurately and follow up on any discrepancy or questions. Analyze, process, and reconcile all cash-related transactions to monthly bank reconciliations and financial reports.
PAYROLL: Process employee payroll on time and through the appropriate channels with strict attention to detail. Manage external time keeping software to ensure accuracy and ease of use and functionality. Maintain general ledger with regard to payroll transactions, including multiple allocations to buildings, departments, and events. Verify accurate reporting of payroll hours with the appropriate management personnel prior to processing payroll.
JOURNAL ENTRIES: Prepare, review and post journal entries; determine appropriate accruals to be made monthly.
REPORTING: Assist Director with review of monthly financial results (variance analysis) and internal reporting requirements

OTHER RESPONSIBILITIES

Assist with recording and reconciliation of event settlements.
Have a complete understanding of all event activities and financial settlement for facility events.
Assist with event merchandise sales or other event support as needed.
Report and remit all sales tax estimates and reports on time and accurately.
Reconcile payable reports each month to follow up on open purchase orders.
Create A/R invoices for sponsorship sales. Track all sponsorship billings, payments, and commissions.
Manage and distribute monthly and event related budget reports to department heads accurately and on time.
Maintain customer and event database to ensure information is accurate, including billing addresses, wire or ACH data, and event details.
Review for discrepancy and accuracy, balance, and enter sales data from various POS and ticketing systems to general ledger accounting system timely and accurately.
Assist with gathering data for financial audits
Perform monthly, quarterly, and annual accounting activities including reconciliations of bank and credit card accounts, review of financial reports and support as necessary, including reconciliation of prepaid and accrual accounts
Collect and assist in compiling and communicating financial results to management. Assist in the analysis and reporting of financial status including income statement variances to budget.
Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities in accordance with VenuWorks policies and applicable laws.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. Ability to organize work flow and meet established deadlines.

Work hours and schedule are generally Monday – Friday 8:00 a.m. to 5:00 p.m. but will vary according to event schedules and the needs of the department (especially around month-end close), and may include holidays, evenings and weekends. Attendance at large events in order to guarantee efficient and quality operations may be required.

This position requires skill in meeting and/or exceeding the expectations, being articulate with well-developed communication skills and personal poise. This position requires excellent teamwork skills, working cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.

EDUCATION and/or EXPERIENCE

Associate degree in Accounting or related Business field required. 1-2 years of previous accounting or payroll experience preferred. Proficiency in PC-based accounting systems similar to those used at the facilities. Proficiency with MS Office programs, especially Microsoft Excel. Demonstrated knowledge of accounting and business practices using generally accepted accounting principles.

TO APPLY

Candidates should send a cover letter, resume, references and salary history to:

Sean Meloy, Human Resources
Alliant Energy PowerHouse
370 First Avenue NE
Cedar Rapids, IA 52401
s.meloy@creventslive.com

Resumes will be accepted up to August 16, 2021 or until the position is filled. VenuWorks is a private management company specializing in management of public assembly facilities. VenuWorks is an Equal Opportunity Employer and a Drug Free Workplace.