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BOOKING MANAGER


SUMMARY


VenuWorks of Cedar Rapids is seeking immediately a full time professional for the position of Booking Manager. This position will manage the booking calendars for the Alliant Energy PowerHouse and McGrath Amphitheatre, and will be tasked with maximizing concert, community, sporting and special event bookings across all managed entertainment venues. Candidate will be involved with all the behind-the-scenes work to produce and host large-scale concerts and sporting events.

Candidate will be a self-starter, organized and detail oriented, able to use financial tools to determine financial profitability of events, and most importantly be able to communicate easily and effectively by phone and email with community members, promoters, music agencies, and tour representatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES


  1. Build strong working relationships with outside concert promoters, booking agents and all artist representatives to maximize concert, sporting, community and special event bookings across all Cedar Rapids venues. Perform event booking sales calls defined as reaching out to promoter and agent contacts on a daily basis to discuss leads and review potential offers.
  2. Maintain the booking calendar, prepare scaling’s for offers, review promoter offers, create risk analysis, seek contract administrator approval through the appropriate formal processes, confirm announce and on-sale schedules for confirmed shows with department heads, and have total event oversight from on-sale to settlement for every event.
  3. Respond to requests for proposals from community events and tournaments, CVB RFP’s, and Doubletree bid responses.
  4. Complete weekly and monthly event financial budgeting and forecasting as well as evaluate trending ticket sales for forecasting purposes.
  5. Work closely with department heads in Operations, Ticket Office, Marketing and Finance to ensure the success of each individual event.
  6. Other duties as assigned.

OTHER RESPONSIBILITIES


  1. Maximize the booking of revenue-producing events in each facility using industry standard practices
  2. Work with department heads to manage venue calendars ensuring maximum usage and profitability.
  3. Understand venue/show budgets and create pro-formas and risk analyses which will guide programming decisions. Negotiate performance and rental agreements. Oversee associated contracts and financial settlements.
  4. Nurture robust knowledge and solid understanding of all genres of music and theatre level entertainment. Gather research & compile insights to be used to guide programming decisions, including performance history, which can be shared with internal teams. Maintain knowledge of current industry and local market trends.
  5. Work with finance department to ensure accurate budgets, forecasts and settlements.
  6. Communicate and collaborate with production, operations and events teams (internal and external) from show confirmation to completion. Ensure that concerts are advanced properly, that contractual and event requirements are fulfilled within approved budgets and that all show elements are executed successfully.
  7. Serve as key on-site representative during concerts to ensure that artists, artist teams and promoters needs are met. Be an advocate to create environments for the artist and touring personnel so that they feel welcome and comfortable while in our venues.
  8. Work with department heads to create and implement programming strategies including new self-promoted events and series concepts.
  9. Submit bi-weekly sales reports to the Executive Director.
  10. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES


None

QUALIFICATIONS


To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. Ability to organize work flow and meet established deadlines. This position requires skill in meeting and/or exceeding the expectations, being articulate with well-developed communication skills and personal poise. This position requires excellent teamwork skills, working cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
Work hours and schedule are generally Monday – Friday 9:00 a.m. to 5:30 p.m. but will vary with attendance during events and may include holidays, evenings and weekends.

EDUCATION and/or EXPERIENCE


  1. Bachelor Degree from four-year college or university in business administration, marketing, communications, public assembly management or related.
  2. A minimum of two years (2) experience in sales and financial analysis.
  3. Other combinations of experience and education that meet these requirements may be substituted.

TO APPLY


Candidates should send a cover letter, resume, references and salary history to:

Sean Meloy, Human Resources
Alliant Energy PowerHouse
370 First Avenue NE
Cedar Rapids, IA 52401
s.meloy@creventslive.com

Resumes will be accepted up to June 25, 2021 or until the position is filled. VenuWorks is a private management company specializing in management of public assembly facilities. VenuWorks is an Equal Opportunity Employer and a Drug Free Workplace.
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